Whether it’s a full-on project briefing or a quick brain-dump before you log off, not every important conversation happens in a formal meeting. Plus sometimes, those moments of clarity or urgency come when your colleague isn’t even around.

That’s where SmartFlo steps in.

While many know SmartFlo for its ability to turn scheduled Microsoft Teams meetings into fully formatted, beautifully branded notes using your own templates, it’s not just about meetings. It’s about capturing your thoughts, plans, and progress, no matter when or how they come up.

The Power of a Solo Meeting

This week, I needed to hand over some project updates to my colleague. The challenge? She was already on holiday and I won’t be available when she returns. We’re missing each other entirely, no chance for a live handover.

So instead of trying to write out an email or remember every detail for a summary doc, I opened a solo Teams meeting, turned on transcription and simply talked through everything she’d need to know. SmartFlo did the rest.

Using my chosen ‘Handover’ template, SmartFlo processed the recording into a clear, structured document, exactly the format my colleague is used to working from. It meant I could share everything in the moment, while it was fresh in my mind, and she’ll be able to pick it up with ease when she returns.

Why This Works So Well:

• No need to type — just speak naturally.
• Nothing missed — everything is transcribed and structured using your SmartFlo template.
• Perfect for async teams — especially when holidays, different time zones, or busy schedules get in the way.
• Customisable to your workflow — use your own branded templates for handovers, project updates, planning sessions, and more.

A Tool for More Than Just Meetings

SmartFlo is redefining what a “meeting note” looks like. It’s not just about capturing what’s said between multiple people. It’s about giving individuals the freedom to think out loud, share important updates, and document them without the hassle of formal write-ups.

If you’re already using SmartFlo for your meetings, try using it for your next solo planning session or team handover. You might be surprised how much time (and mental effort) you save.

---

Want to Know How Else We Can Support Your Business?

Here at iThink 365 our expert team helps organisations unlock the full potential of Microsoft 365, leveraging AI, Copilot extensibility, and custom agents to build intelligent, automated solutions. From streamlining workflows to eliminating repetitive tasks, we deliver automation that saves time, boosts productivity, and adds real business value.
Get in touch today to see how AI-powered support could work for you.

---