Do you have regular meetings like customer onboarding, sales discovery calls, HR staff reviews, board meetings, or health and safety risk assessments? If so, you know the drill; each meeting gathers similar information, follows the same structure, and ends with the same chore of writing up notes or sifting through transcriptions and action points!

Let’s be honest, nobody gets excited about that part. Meeting documentation is time-consuming, easy to get wrong, and usually the last thing you want to do after a long day filled with meetings. That’s exactly why we built SmartFlo, a smarter, faster, and much less painful way to handle your post-meeting documentation.

Currently in beta testing, SmartFlo is powered by Generative AI and designed to turn your Microsoft Teams meeting transcripts into refined, branded, customised, professional documents in just minutes. It’s like having a super-efficient assistant who never misses a thing.

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What Exactly is SmartFlo?

SmartFlo is a Microsoft Teams application that transforms raw meeting transcripts into structured, customised, branded documents. It automates the creation of meeting summaries, minutes, action logs, and more. It also streamlines your workflow minimising admin and manual tasks, reducing errors, and allowing you to stay fully engaged in your meetings and focus on real conversations.

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Here’s What Makes SmartFlo So Useful

1. Automated Documentation Forget starting from scratch, SmartFlo captures the conversation and instantly turns it into clear, structured content using the templates you control. Every key point, decision, and action is captured and crystal clear.

2. Nothing Missed AI doesn’t zone out, it doesn’t multitask, it just listens and captures everything that’s said. With SmartFlo, you can be fully present in the conversation, knowing you won’t miss a thing as every important detail is being documented behind the scenes.

3. Customisable Templates No two meetings are the same so SmartFlo allows you tailor your templates for different meeting scenarios such as board meetings, sales calls, HR reviews, and customer updates.

4. Seamless Teams Integration If you already use Microsoft Teams, just add SmartFlo to any meeting, and it quietly does the work in the background. No extra logins, no extra tools.

5. AI That Actually Understands Context SmartFlo doesn’t just transcribe, it summarises, extracts insights, and organises content based on your templates. The result? A clean, accurate, and easy-to-read document that look like you spent quite some time producing it!

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How It Works (It’s Super Simple)

1. Add SmartFlo to your Teams meeting – before or after it starts.
2. Run your meeting as usual – with transcription enabled.
3. Choose your template – after the meeting, SmartFlo uses the chosen template to generate your document.
4. Review and share – amend if needed, then send it out to your team or customer.

Select the meeting date and the correct template and click start!

Within seconds your branded, customised document is ready to download.

Document ready to send in seconds!

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Why You’ll Love Using SmartFlo

• Save Time – Cut down hours of admin to just minutes.

• Be More Accurate – Capture every key detail without relying on memory or messy notes.

• Look Professional – Your documents will be clean, branded, and customer-ready.

• Stay Focused – Be present in the meeting while SmartFlo handles the paperwork.

• Never Miss a Thing: Seriously, it listens to everything.

Have more time than ever before!

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Experience SmartFlo for Yourself

If you or your team have recurring meetings that follow a similar format, SmartFlo could be a game-changer.

👉 Don’t miss out and register your interest today

Your future self (and your calendar) will thank you.

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Want to Know How Else We Can Support Your Business?

Here at iThink 365 our expert team helps organisations unlock the full potential of Microsoft 365, leveraging AI, Copilot extensibility, and custom agents to build intelligent, automated solutions. From streamlining workflows to eliminating repetitive tasks, we deliver automation that saves time, boosts productivity, and adds real business value.
Get in touch today to see how AI-powered support could work for you.

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